How to do the asset master creation in sap fico with asset number? #AA01

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How to create an asset in sap
Create new asset in SAP fico guide

Asset :  Newly purchased land, building, machinery and tools are said to be asset of the company. Asset procurement may be new or replacement.

  1. New asset : While buying new asset, it is to be capitalized with procurement cost and trial run cost. Normally clearing and forwarding, freight cost are added to capex value.
  2. Replacement asset : While an asset become old, it will be replaced fully or partially. If it is replaced fully, the asset should be removed as scrap with / without value based on the nature of asset. The newly bought will be accounted as another asset. If partially sold, then cost of partial sale to be updated and additions to be part of old asset.

 

Example :

  1. Buy a new desktop computer is a new asset
  2. Buy a new CPU for old desktop it is a replacement – partial replacement.
  3. Buy a new computer as old desktop is absolute – full replacement

 

If new purchase increase the life of the asset or increase your production capacity or productivity then it said to be addition to existing asset. In many factories, this will be a debate point for addition of assets.

 

Asset master creation in SAP fico

Asset to be created in SAP fico before capitalize the asset. Before start capitalization you have to know various parameters

To describe assets:-

  • Asset no
  • Asset sub no
  • Asset description
  • Asset maint no text

To know the number of assets

  • Account determination
  • Qty
  • Item number

Important dates

  • Capitalisation on
  • First acquisition on
  • Acquisition year

 

For Location/Responsible department

  • Business area
  • Cost centre
  • Res cost centre
  • Licence plate no
  • Employee id
  • Equipment’s class

 

Purchase master details

  • Vendor
  • Manufacturer
  • Country
  • Original asset

 

For Depreciation

  • Depreciation area
  • Depreciation key
  • Useful life in years

 

Before start creating an asset be clear on the above details required.

Describe assets:-

  • Asset no : The main asset number for identity and verification. Asset number will be created automatically if you configure it once. For end users, it is no need to know about the configuration part.
  • Asset sub no : Please note an asset can be capitalised with subnumbers. It is more helpful to categorise it
    • Eg: CPU is asset, Model numbers are asset sub numbers
      • Intel CPU – Asset – Eg . 7000
      • Sub asset number may be for i7 processors Eg: 7000-1
      • Sub asset number may be for i5 processors Eg: 7000-2

 

  • Asset description : It is main part because it should be easily identifiable based on the description made. For example
    • Not understandable description : i3 intel core 5690 model
    • Understandable description : Intel CPU – Model 5690 I3 Core

Please ensure the asset description is more specific the asset along with some additional features like make, model etc to identify it easy. Physical verification of assets is a tedious job in which the asset description play a vital role. Better to avoid repetition in description for example “ exhaust fan1, exhaust fan2, exhaust fan3” makes confusion. Better to make description like “Exhaust fan at stores”, “Exhaust fan at entrance gate” etc.

 

  • Asset maint no text : It is additional requirement to make it clear.

 

 

Asset creation process in sap with screenshots

Screenshot of TCode AS01

 

 

SAP screen of AS01 asset creation
Screenshot of AS01 to create asset in SAP

 

 Once you enter asset class – ie., Land, building, machinery or furniture and press enter it will go inside in which you have to enter all details mentioned above

 To enter vendor/manufacturer details:-

Details for create asset in AS01 sap
Screenshot of TCode AS01 in sap fico

Hope you understand the tcode and main feature and parameters of Asset creation in SAP.

Kindly share your thoughts and ask your doubts in this.